4. Click on "Sign In" and Create a new account, if not already registered. If already registered enter your Username and Password.
6. Scroll down to the appropriate DCNR (C2P2)- Grant Opportunity and click on the More info button to get more information about the grant opportunities and then once you find the correct one, click Get Started to start the application.
7. Enter the Applicant Information first as this will be used to populate the project coordinator, chief elected official, and resolution. If you do not have an SAP number, you will not be able to apply. See below for more information.
General Instructions
Note: You must save your changes on each page before navigating to another page. If you did not make any changes, you do not need to hit the Save button. It is also recommended that you fill out all of your Criteria Questions on a word document as a backup.
You will also notice several status indicators throughout the application.
INTRO – Project Details
Project Title: [Required] Give your project a descriptive title of fewer than 10 words. Please use this title for all correspondence and when referencing this project. (Example: M&M Park- Phase I)
Project Sub-Type: [Required] Select the appropriate Project Sub-Type
County: [Required] Select the county where all or most of the project will take place in.
Statewide: [Required] Please identify if the project site location will be located Statewide.
Rivers Question: [Required] Is a significant portion of the proposed scope of work dedicated to river recreation or river conservation activities? For example: projects that implement river conservation plan recommendations, enhance water trails, expand public access to aquatic resources, or increase awareness of Pennsylvania’s river systems?
CONTACT INFORMATION
Grant Applicant: [Required] If you are a returning applicant you can click on the dropdown list and select your applicant name. If your applicant name does not show up, you will need to click on the New Applicant button and Search by federal identification number or PA vendor number. If any of the information on the Applicant Info Page is incorrect, such as phone number, email, etc., you will need to contact the Vendor Data Management Unit at 717-346-2676.
Federal Employer ID Number (EIN): [Required] Nine-digit number used to identify a business entity; assigned to sole proprietors, corporations, partnerships, estates, trusts, and other entities for tax filing and reporting purposes. Note: after you enter your Federal Employer ID Number click on the "Retrieve PA Vendor Info" button to automatically generate the PA Vendor Information. This number is also known as a Federal Tax Identification Number (TIN).
Applicant Legal Name: [Required] Use the legal name of the entity applying for the grant. Must be the same as the name used to register for an SAP number.
Applicant Address: [Required] The address MUST match the business/organization address as registered with SAP.
SAP Vendor Number: [Required] The unique number is assigned to a "vendor" who receives payments from the Commonwealth of Pennsylvania under a contract; i.e. municipalities, organizations, land trusts, etc.
If you do not have an SAP number, then we advise you to acquire an SAP number one month prior to applying for a grant.
Unique Entity ID (UEI): [Required] Entities doing business with the federal government will use a Unique Entity Identifier (SAM) created on SAM.gov. They will no longer have to go to a third-party website to obtain their identifier. This transition allows the government to streamline the entity identification and validation process, making it easier and less burdensome for entities to do business with the federal government. We advise you to acquire a UEI number one month prior to applying for a grant.
Applicant County: [Required] County where the organizational office is located.
Organization Type: [Required] Select the Applicant Type that applies to your organization.
Non-Profit Information: [Not Required] If your organization is an incorporated 501(c)(3) non-profit, you must fill out this section; in addition, you must be registered with the PA Bureau of Charitable Organizations and update the Expiration Date, which must be current. You may use the following web-link https://www.charities.pa.gov/#/page/default to register or to check if already registered.
Project Coordinator: [Required] The Applicant Info must be filled out first. If you have applied to us before, you may select an existing project coordinator found in our system to populate this page. Note that you won’t be able to make changes to this information for the selected record. If something is wrong with the data call Shane Hoover at 717-783-5879. Otherwise, click on the New Coordinator and enter the information for a new project coordinator. Note, that this should be the primary contact for the application, with responsibilities for overseeing and managing the project.
Chief Elected Official: [Required] The Applicant Info must be filled out first. You may select an existing chief elected official found in our system to populate this page. Note that you won't be able to make changes to this information for the selected record. If something is wrong with the data call Shane Hoover at 717-783-5879. Otherwise, click on the New Official and enter the information for a new chief elected official.
The Chief Elected Official will depend upon the organization or entity being represented. It should be the person who has the authority to enter into a formal Grant Agreement for the applicant; i.e. the Chairperson of the Board of Supervisors, County Commissioner, Borough Council President, Organization President, etc.
Provide the daytime contact information for the Chief Elected Official.
Resolution: [Required] The Applicant Info must be filled out first. Fill out the Authorized Official Title and click Save. Please Print the Resolution Page, have the governing body pass the resolution, and once complete, upload the signed copy. (The title of the person appointed by the applicant/grantee.)
PROJECT DETAILS
Project Description
Project Title: [Required] Give your project a descriptive title of fewer than 10 words. Please use this title for all correspondence and when referencing this project. (Example: M&M Park- Phase I)
Brief Project Scope: [Required] Limited to 600 characters. Provide a brief description of the project, including type, size, location, and work elements of the project, as applicable.
Project Type: [Required] Select the appropriate Project Type
County: [Required] Select the county where all or most of the project will take place in.
Is this a statewide project? [Required] Will your project impact a statewide audience?
Timeline: [Not Required] Grants are awarded to assist with projects that will be undertaken after the award of the grant, not to retroactively reimburse the cost of projects that have already begun or been completed before the award of the grant. Typically, grant agreements are written starting on January 1st of the following year of the application. Note: most projects must be completed within 4 years of the grant agreement start date, except for all planning projects which need to be completed within 3 years.
Preparation
Grant workshop: [Required] DCNR offered free, in-person grant workshops at six locations across Pennsylvania and are offered annually. This question will ask you if you attended a workshop.
Regional Advisor: [Required] It is highly recommended that you discuss your application with your Regional Advisor before you start your application. Please list the name of your Bureau of Recreation and Conservation Regional Adviser with whom you discussed your project.
Site Location
Add New Location: [Required] Create a location to map your project site location.
Project Site Location Name: [Required] Please provide a brief description of the name of the project location.
Project Site Description: [Required] Please provide a brief description of the project site.
New Mapping Functionality [Optional] Applicants now have the ability to submit GIS information with their grant applications.
Site Address: [Required] Address where the project is located, not the applicant’s address. This can be a U.S. Postal Address or a general site location if a postal address is not available. Complete for each project site.
Ownership and Control
Property Owner: [Required] Name of the property owner for each project site.
Parcel Number: [Not Required] Parcel Number (if applicable and available).
Is Property being acquired? [Required] Is this property being acquired through this project?
Is the Property Leased? [Required] Identify for each project site. The applicant must control the property that will be developed, rehabilitated, or for which a Master Site Development Plan will be created. Note: Check "yes" if you own the site but control has been leased to another party. In addition, you must check "yes" if you are leasing the property from another party.
Agreements: [Required] Other property agreements include Right-of-Way agreements, access/use agreements, etc.
Property Dimensions: [Required] Fill out the acreage of the property, and miles if this is a trail project. Identify if this is a trail project and if the property is being acquired.
Acreage: [Required] Identify the acres of land for this project site.
Miles: [Required] Identify the length of miles for this project site.
Is this a trail project: [Required] Indicated if this is a trail project?
Acquisition: [Required] Is this property being acquired through this project?
Counties & Municipalities: [Required] Will be auto-populated from the mapping tool.
Legislative Districts: [Required] PA House and Senate Districts Will be auto-populated from the mapping tool.
Watersheds Impacted [Required] Will be auto-populated from the mapping tool.
Latitude and Longitude [Required] will be auto-populated from the mapping tool.
Acreage [Not Required] Enter (if applicable).
Length in Miles [Not Required] Noting logical beginning and ending points. Applicable primarily to trail projects, greenways, or watershed studies.
Budget – Detailed Budget Instructions
Detailed Budget: [Required] A budget template has been provided and needs to be filled out and uploaded on the budget tab. The detailed budget form should match up the Total Project Cost, Total Grant Amount Requested, and the Total Match Amount on the main page.
Total Project Cost: [Required] The Total Project Cost should match the total project cost in the detailed budget form and should be the Total Grant Amount request + the Total Match Amount.
Requested Grant Amount: [Required] The amount of funding you are requesting.
Total Match Amount: [Required] Should include a listing of all match proposed as part of this project. Credit for match will not be given unless all the matching funds have been listed and confirmed. Enter the source, amount of match money, and indicate if the money is secured or not. The Total Match Amount is auto-populated from the Add a new match entry form. Note: most grants require a 50/50 Match.
You are reminded to click on the Save Application after entering the project costs.
Detailed Budget Form: [Required] Use the Form provided for your project type (Development, Land Acquisition, Planning, or Partnership) providing sufficient detailed budget information. Refer to the Eligible and Ineligible Grant Project Activities/Costs Policy.
AGRICULTURAL LAND PRESERVATION POLICY [Required] Certification must be checked by the appropriate person authorized to represent the applicant.
DCNR will restrict funding for activities that will result in the irreversible conversion of "prime agricultural land" to other uses, unless no other feasible alternative exists. By the submission of a Grant Application, applicants certify that the proposed project activities are not in violation of E.O. 2003-2. This questionnaire titled "How Does the State’s Agricultural Land Preservation Policy Apply to Your Project?" has been provided to aid the applicant in the determination of applicability of the E.O. to the project.
PNDI RECEIPT [Conditional] Please complete the PNDI Environmental Review Tool and upload a copy of the PNDI Receipt to your application. See PNDI Policy.
PNHP's Pennsylvania Conservation Explorer Webpage - https://conservationexplorer.dcnr.pa.gov
Note: for Planning Projects: Master Site Development Plans and new facility Feasibility Studies require a PNDI receipt.
A PNDI Receipt is required for all projects except the following Planning projects: Comprehensive Recreation, Park and Open Space Plan, County Greenway and Open Space Network Plan, Municipal Greenway and Open Space Network Plan, or Rivers Conservation Plan: PRT equipment purchase; and certain Partnerships projects that do not include site impacts/disturbance.
Documents/Attachments
Download Forms Download the available Forms/Worksheets to your computer for completion; and insert the Web Application ID, Applicant Legal Name, and Project Title at the top of each Document. then click on the Browse Button and click Upload. Upload your files one at a time.
Note: on the attachment's sections, the listing of forms will not appear in the same order as they appear in these instructions. Form order will vary by project type.
Be sure that the uploaded documents do not have a "#" in the name or it will not upload into the system. This section is limited to a maximum of 50 documents that can be submitted.
County/Municipal Notification Letters: [Required] The County Planning Agency and Municipalities must be notified of the proposed project to assure that all projects are in accordance with the short and long-term recreation and conservation objectives and plans for the area.
Detailed Budget Form: [Required] Use the form provided for your project type (Development, Land Acquisition, Planning) providing sufficient detailed budget information. Refer to the Eligible and Ineligible Grant Project Activities/Costs Policy.
Draft Sales Agreement: [Optional] For Land Acquisition and Development- Land Donation projects, ONLY. If available, please provide.
Letters of Commitment: [Conditional] Letters of Commitment from ALL project partners pledging Non-Cash and/or Cash support MUST be uploaded. As applicable, based on the project budget.
PNDI Receipt: [Conditional] Required for most project types.
Primary Appraisal: [Conditional] Required for Land Acquisition and Development- Land Donation projects, ONLY. Limited to (15) megabytes (MB) per attachment. (More than one attachment may be necessary to upload the entire file.) Failure to submit an appraisal or provide one in the proper format will delay or prevent an application from being selected for funding. The Appraisal must be prepared by a state certified General Real Estate Appraiser. Review the Land Acquisition section to confirm eligibility requirements for the proposed project.
Property Survey or Tax Map: [Required] Development projects, ONLY; identify the parcels to be developed. If the area is leased, provide property survey information.
Public Value and Use Form: [Conditional] Required for Land Acquisition and Development- Land Donation projects, ONLY. Your responses are limited to (2) pages.
Resolution: [Required] Upload a scanned copy of the completed Form. Please keep the original signed Form for your records. For multi-municipal projects, attach resolutions from EACH participating municipality.
Site Development Drawing: [Conditional] Required for Development projects, ONLY.
Site Development Drawing Checklist: [Conditional] Required for Development projects, ONLY. Use this checklist as your guide to complete the Site Development Drawing which must be uploaded as part of this application.
Site Photos: [Optional] As applicable.
Public Access Map: [Required] Required for Land Acquisition and Development-Land Donation projects, ONLY. Identify the parcels to be acquired and/or eased. Public Access Map must show the designated area(s) for public access.
Trail Supplemental Information Form: [Conditional] Required for all trail projects - Development, Land Acquisition, Planning, Equipment Purchase, Educational Materials and Maintenance. Be sure to provide a written explanation for all answers given in
Section B. Environmental Survey.
PROJECT NARRATIVES
Criteria Questions: [Required] Please note that your application will be reviewed, scored, and ranked based on your answers to the Criteria Questions, Project Plans, Project Partners, and submission of the items listed on the project-specific Ready-to-Go Checklist. For additional assistance on each question, please click the HELP button for additional information and/or helpful links.
Project Plans: [Required] Identify up to your top three plans your project advances through the implementation of the scope of work.
Project Partners: [Required] Identify major Partners (financial, technical assistance, general support) involved in the project.
GRANT SUBMISSION/CERTIFICATION
Authorized Official: By checking this box, I am attesting I am an authorized official and that I understand that by checking this box I am accepting the Grant Agreement Terms and Conditions in the event a grant is awarded.
Submit Application: Ensure all information is complete and accurate, click the "Submit this application" checkbox and Click the Submit button.
Certification Confirmation Page: You will receive this page once you successfully submit the application. If your application is not complete you will have to resolve any issues before you can submit the application.
OPERATIONS
Print Application: This will print the entire application details.
Share Application: Sharing a current application allows you to give View or Edit permission to another existing user. If the individual you wish to share with does not already have an account, they will need to register. Note that users you give access to won't be able to perform the following actions: Change the Grant Opportunity and Project Type(s), Change the Project Applicant, agree to any terms and conditions statement(s) (if applicable), or submit the application. Click here for the detailed instructions.
Delete Application: If you started an application but did it by accident and don't need it anymore, then delete the application. If you do DELETE the application by error, we are able to retrieve it and restore the application for you.
Submit Application: Ensure all information is complete and accurate, click the "Submit this application" checkbox and Click the Submit button.
Note: make sure you have enough time to make changes and submit your application before the application deadline, or you will be locked out of the system and will be unable to submit.
If you have any problems with the Grant application, please contact the Grants Customer Service Center:
Phone: 1-800-326-7734
Email: DCNR-Grants@pa.gov
Office Hours: 8:30 AM – 4:30 PM, Monday - Friday